1. General information
1.1 The confidentiality and security of your personal data is one of the concerns of CONDESIGN S.R.L., based in Şelimbăr, str. M. Viteazu no. 2B registration number J32/1194/2007, tax code RO22067028 (hereinafter abbreviated as “the Company”, “the Employer”, “we” or similar). Before sending us personal data, we encourage you to carefully read this INFORMATION NOTE because it provides information about how we process your personal data if you apply for a position in CONDESIGN S.R.L..
1.2 In certain situations, in order to fulfill the processing purposes mentioned in this document, the Company may process personal data, received from you, belonging to other natural persons concerned (such as, for example, your family members) without benefiting from the modality practice of directly providing information to these categories of people. In this context, before disclosing this data to us, it is your responsibility to inform these data subjects about the processing of their personal data in accordance with this Information Notice and to obtain their consent to the data processing, to the extent that it is necessary, in order to fulfill the conditions provided by law.
1.3 According to the RGPD[1], “personal data” means any information regarding an identified or identifiable natural person (“data subject”); an identifiable natural person is a person who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more many specific elements, specific to its physical, physiological, genetic, psychological, economic, cultural or social identity.
[1] REGULATION no. 679 of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation – RGPD).
2. Categories of data subjects
2.1 The persons concerned are the potential employees (candidates) who apply for a position within the Company, directly, at our headquarters, or the Company’s workplaces, through specialized recruitment firms, or online through our website www.condesign .ro.
3. Categories of personal data processed
3.1 The categories of data collected in the recruitment process in which you wish to participate may be: contact data and general identification (surname, first name, gender, date and place of birth, ID card series and number, marital status, citizenship, mailing address, home address/residence, e-mail address/telephone/fax, signature), personal data included in CVs, details/evidence of education, competence, experience and professional training, diplomas, attestations and professional qualifications, driving license data, letters of recommendation, occupational health medical data required for recruitment (disability/grade disability, work restrictions), data on the requested remuneration, criminal record (only if processing is required according to legal provisions), the data resulting from the interview/competition/exam in which you participate, the data that the Company generates internally in relation to you, as well as other personal data that, as the case may be, you can provide directly to us in relation to the purpose of the processing.
3.2 In relation to the source of personal data, most of the personal data is provided to us directly by you (physically, at our headquarters or at the work points of our company, during possible interviews or online through the “careers” page of our website ), but some data can be obtained from third parties, for example recruitment firms you have contacted, former employers – under the terms of the Labor Code, eJobs, LinkedIn and other publicly available sources.
4. Purpose of processing and legal basis
4.1 For the purpose of recruiting potential employees by the Company, to evaluate their (candidates) qualifications, to communicate with these people with a view to recruitment, to fulfill the pre-contractual measures for the conclusion of the individual employment contract (if the recruitment is successful), or to fulfill our interest legitimately in connection with this purpose of processing, we use the personal data contained in the CVs, diplomas and documents we receive for the purpose of recruitment.
4.2 In this case, the processing of the data will be based on your consent, or the taking of steps by the Company before the conclusion of the employment contract, or the fulfillment of a legal obligation of the Company, or a legitimate interest of the Company in relation to the purpose of the processing, or the protection of the interests vitals of the person concerned or of another natural person, or the protection by administrative, judicial or arbitration of some legitimate interests of the Company in relation to the purpose of the processing.
5. Disclosure of Personal Data
5.1 We do not disclose this personal data to third parties, but in order to fulfill the above-mentioned purposes, the Company, only to the extent necessary, will be able to disclose personal data to the following categories of recipients:
a) service providers, collaborators, agents or business partners of the Company (for example, IT service providers, service providers involved in the operation, security and administration of the website, recruitment agencies, external consultants, accountants, auditors).
b) in certain circumstances and in accordance with the law, it may be necessary to disclose personal data to judicial, administrative authorities or lawyers in order to establish, exercise or defend our legal rights in court, arbitration or administratively.
c) your personal data may be communicated in Romania to other companies if necessary, for example for the purpose of a reorganization, merger, division, absorption of companies, associations, sales, transfer, liquidation or bankruptcy, or to other companies in the group of companies from which CONDESIGN is part of (CON-A Group), for internal administrative purposes, auditing, etc. and so on Your data is not transferred to a third country or an international organization. Such transfers, if necessary, will be carried out by the Company only in compliance with the provisions of the RGPD in force and secondary legislation on the protection of personal data.
6. Duration of processing
6.1 Personal data are stored for their processing for the duration necessary to fulfill the purposes mentioned above and/or for the duration imposed by the applicable legislation, and subsequently for the fulfillment of some legal obligations of the Company, either according to the Company’s policy, or for the documentation and exercise of the right for the defense of the Company in court, arbitrations or administratively, or for the fulfillment of legal archiving obligations.
6.2 If the recruitment is successful, the personal data collected will become part of the personnel file necessary for the conclusion of the individual employment contract and will be processed by us according to The information note regarding the processing of personal data of our employees (information note that will be presented to you if the recruitment is successful).
6.3 If (i) recruitment for a position in the Company has failed, or (ii) if there is no open recruitment position in the Company for the position targeted by you, but we have nevertheless received personal data from you as a candidate for possible recruitment (“speculative application”), we will delete your data received in the purpose of the recruitment within 180 calendar days from the date on which the recruitment failed, or from the date on which we received this data from you (in the case of speculative candidacy), except in the situation where we have to document and defend the judicial or administrative way the rights of the Company in relation to this recruitment. However, in order to be able to document and defend judicially or administratively our rights in relation to this recruitment, we will keep for a period of 3 years the following personal data: your name and surname, the contact details provided by you and the position for which you have applied applied.
6.4 If recruitment for a position in the Company has failed, or there is no open recruitment position in the Company for the position in question, but: (i) you agree to keep your personal data for future recruitment campaigns that may appear in the Company, or (ii) you agree to transfer your personal data to other companies in the group of companies of which CONDESIGN is a part (CON-A Group), for these companies to analyze whether it is possible to recruit you to another company in the group, we will request consent for these purposes through the existing forms at our headquarters or at the workplaces of our company or on our website www.condesign.ro.
7. Your Rights
7.1 As a data subject, the GDPR gives you a number of rights, including: a) the right to information and transparency; b) right of access; c) the right to rectification; d) the right to delete data (“the right to be forgotten”); e) the right to restrict processing; f) the right to opposition; g) the right to data portability; h) the right not to be subject to a decision based exclusively on automatic processing, including the creation of profiles.
7.2 We do not make automated individual decisions about you.
7.3 If a certain processing of personal data described above is based on your consent, you have the right to withdraw your consent at any time, by a written request sent to the address in art. 7.5 below, without affecting the lawfulness of processing activities carried out prior to withdrawal.
7.4 If the provision of personal data represents a legal or contractual obligation or an obligation necessary for the conclusion of a contract, the refusal regarding the provision of personal data may determine the impossibility of concluding/executing the contract or the impossibility of the Company fulfilling the processing purposes ( we cannot process your application).
7.5 If you wish to exercise any of your rights or if you have any questions about this Notice or about the processing of your personal data, you can contact us by writing to:
to the attention of: Data Protection Officer
address Şelimbăr, St. Mihai Viteazu nr.2B, county Sibiu.
e-mail: office@condesign.ro; fax: 0269/560408
7.6 If you wish to lodge a complaint related to the processing of your personal data, you may contact us in writing at the address in point 7.5 above. You also have the right to lodge a complaint with the National Data Processing Supervisory Authority. Additional information about the complaints procedure can be found on the website of the Supervisory Authority.
8. Changes to this notice
8.1 The date of the last revision of this Information Note is indicated below. If necessary at any time in the future, for example to reflect changes implemented in our data protection measures, or legislative changes, we will update and amend this document accordingly, with effect for the future.
Version: 01/30/09/2022